Glen Mahera

Good governance starts with good records. Every decision we make as an executive, every meeting we hold, and every correspondence we send shapes the institutional memory of this association. My role as Secretary is to make certain that memory is clear, accessible, and preserved — so that leaders who come after us can build on what we have done rather than reconstruct it from scratch.

The Secretary deals with all official correspondence of the Association under the general supervision of the Executive Committee. In urgent matters where the Committee cannot be consulted, the Secretary consults the President or Deputy President, with any decision subject to ratification at the next committee meeting. The Secretary issues notices convening all meetings and is responsible for keeping the minutes of all such meetings and for preserving all records of proceedings of the Association and Committee.

Digitised the association's correspondence archive into the MFAAA platform records system Produced and circulated the first formally minuted Executive Committee meeting notes for the 2025–2026 term Drafted and published the standard meeting notice template now adopted across all association gatherings Coordinated two cross-regional general membership consultations with full quorum compliance